Simple DMS alternatives

22 alternatives

Simple DMS document management system helps you process your documents, so you can work with them more efficiently. This system typically involves placing the documents in specific folders, which are then scanned for text and data. With this data in hand, you can use it for various contexts. You can tag the documents based on what they are or their content. Track all sorts of data, including email attachments, photos, images, PDFs, scans of important data, or anything else you need to manage.

The goal is to make information management more efficient for you and your staff. Having Simple DMS will help streamline your business operations by making it easier to manage the information that goes into your workflow. With this tool, you don’t need a separate editor as it has a built-in spreadsheet and editor to get you going. All in all, Simple DMS is a great tool that you can consider among its alternatives.

Ranked alternatives

1
BookendsFreemium
Bookends is powerful reference management and bibliography generation tool that can improve your study habits. You can use it to automatically generate citations for your research, organize your sources by topic, and track the books you’re reading at any given time. The app supports exporting all of your references in bib format. There are numerous ways to organize your sources.
Your books, folders, tags, and citations can all be placed in the way that best suits your needs. You can also store references in their own custom styles and organize resources on a per-folder basis. Additionally, you can use tagging on any of these resources for an even better way to organize and reference them. Tags are also available to mark your favorite resources or important information, such as warnings about spoilers or sections you want to save for later. Information is stored as a private folder with each tag marked as a bookmark until you decide to share it with the public.
Bookends has a powerful search feature that allows you to quickly find the information you need. Just enter any terms you can remember, and it will list all of the related resources within seconds. You can also use Bookends as a simple book tracker or reading journal, which helps you keep track of all the books you’ve read and how many pages each one has. All in all, Benubird PDF is a great tool that you can consider among its alternatives.
Bookends alternatives
2
Wizdom.aiFreemium
Wizdom.ai is a comprehensive research management software for researchers, academics, and students. With this tool, academics can easily manage research projects, teaching activities, conference participation, and more. With an intuitive interface and powerful features like enhanced search or cross-referencing tools, they don’t need to worry about the administrative tasks related to their research any longer.
Wizdom also integrates with services like Mendeley or Dropbox for academic publishing or text storage which make getting started easier than ever before. With features such as your library of research articles and files that you can access anywhere from any device or location, shared groups where members can post ideas or find new collaborators to those who need feedback on a draft article before publication.
Scan and read your PDF files in a fully synchronized way when connected to the internet. You can quickly import all your PDF files from your computer or from other sources. This can be done without having to wait until you have finished importing them to synchronize them with all of your research articles, citations, and bibliographies. In fact, you don’t have to go through the whole process when using wizdom.ai in order to scan a single PDF file. Just load it in the app, and it will do the job. All in all, Wizdom.ai is a great tool that you can consider among its alternatives.
Wizdom.ai alternatives
3
DooPaid
Doo is a simple and easy-to-use application and makes completing tasks quick and seamless. It comes with a clean and minimalist design that gives the app an organized feel. At the top of the app, you will see a list of present and incoming day tabs that you can use to organize your tasks as each task is listed under its respective tab. You can prioritize each task with either a star or a number next to it for easy organization.
This is extremely helpful if you have multiple things to do during the day. Underneath each task is the slots that are used for adding notes about the task at hand. This provides context for picturing what that specific task entails without leaving your list view. For the more visual person, Doo provides a great way to break tasks into bullets. This is a great way to organize complex tasks that require a lot of steps.
Other great productivity features are tagging, color coding, folders, and subfolder. Add dates, location, notes, and other info along with the task. Besides that, there is a biometric security feature, too, which is great for privacy. Share reminders using iMessage, email, or any other text-based service ad all these changes will sync to all devices. All in all, Doo is a great tool that you can consider among its alternatives.
Doo alternatives
4
FileeePaid
Fileee is a digital assistant for all your document handling, organizing, scanning, etc. With this tool, you’ll finally be able to regain control over your documents and make them in your control. Built on a new cloud-based storage system, Fileee allows you to access and manage your documents from anywhere on any Internet-connected device. The application automatically recognizes the type, sender, dates, and deadlines of your document without having to enter the info manually.
With the help of tags, files can then be categorized quickly and easily. It will help you stay on top of your work by helping organize all those dusty Word documents that are just sitting around in your inbox or on your desktop. With the multitude of documents that reach you every day by email and post, it’s easy for something to get lost. Fileee reminds you of important deadlines and opens invoices via push notification.
This way, you can be sure never to miss an important deadline again. Moreover, the tool automatically archives every document you create or receive without any extra effort on your part. You can either upload them to their cloud service for easy retrieval or have them sync across all your devices, so they’re always at your fingertips, wherever you are. All in all, Fileee is a great tool that you can consider among its alternatives.
Fileee alternatives
5
PaperTracerPaid
PaperTracer is a cloud-based business process management suite that specializes in document and data management. Highlighting features include document scanning, email management, expense reporting, lead tracking, and multi-user security. The tool is ideal for business and government organizations for handling a large amount of data. It pairs with Microsoft Office and third-party PDF document viewer software to extend its features.
The PaperTracer provides a unique opportunity for users to be in control of their work from start to finish, from initial draft to final approval, all in a secure online environment. You can use this platform to upload files, add comments, and record approval events in an easy-to-use interface. Not only that, but it also allows users to track time, manage approvals, and review documents with ease while quickly finding out who has changed a document. The solution also provides a simple tool for tracking contract milestones and contract expiration dates.
Other notable features include document versioning, managing approvals and track timeframes, as well as setting alerts for contract milestones. The solution also incorporates digital signatures and helps you track contract renewal and expiration dates with vendors and suppliers. Tools to maintain regulatory requirements and compliance are also included. PaperTracer helps businesses to automate and streamline the business process management life cycle.
The solution is also equipped with advanced tools such as document scanning, database integration, text-based document search, and OCR to search content within documents. The customizable filters and interactive drag & drop interface enable users to search for files and export them into multiple formats. The solution offers provisions to define document approval workflows as well as grants different levels of access to users based on their roles. All in all, PaperTracer is a great tool that you can consider among its alternatives.
PaperTracer alternatives
6
PDF StacksPaid
PDF Stacks is a PDF management and organizer software that allows you to create, view, print, search, and save your PDF files on your PC. You can use it to manage large volumes of PDFs efficiently while keeping them organized in one place. It also enables you to scan documents and convert them into a more editable format for easy sharing with other users.
Offline access allows you to work even when disconnected from the internet. The program will automatically sync all changes once the connection becomes available again. PDF Stacks has been designed not just for individual users but also for companies that have large amounts of documents that need to be handled with care and security. The program is extremely reliable and secure, which means you can create PDFs for personal use, use them for business needs, or even share them with your colleagues at work.
Scan documents to create searchable PDF files on your PC. Convert paper-based forms into more editable formats for easy sharing with team members. Moreover, you can also stitch multiple pages into one large page, change the file format, scan business cards, scan invoice and receipt information to save as invoices, and scan work orders to save as printable reports. All in all, PDF Stacks is a great tool that you can consider among its alternatives.
PDF Stacks alternatives
7
MendeleyFree
Mendeley is a desktop and web utility for organizing and sharing research papers, finding research, and associating online. It combines Mendeley Desktop, a PDF and reference management software (available for Windows, OS X, and Linux), with Mendeley Web, an online social network for researchers.
It is also known as a free reference manager and PDF organizer for students and researchers that is the best reference manager and academic social network. Use Mendeley and make your fully-searchable library in seconds, cite as you write, and read and annotate your PDFs on any device. The free version of Mendeley is available for iOS, Windows, Linux, and Android.
It is a platform for all research in one place that allows users to securely stored and access across devices to search and sort references, documents, and notes in a location. With the premium version of Mendeley, you can perform two functions: getting the free reference and utilizing an advanced PDF organizer.
Mendeley alternatives
8
EndNotePaid
EndNote is software to maintain the research work. It is the best tool for publishing and managing bibliographies, citations, and references on Windows and Macintosh desktop. It moves through the research process as the user search, organize, write, publish and share his research work. Tap into hundreds of online databases and instantly find what you are looking for. It automatically downloads and attaches online full-text PDFS to the saved references for free.
EndNote provides the user a window with a drop-down menu to choose the kind of reference they need and fields ranging from the common to those specific to the reference type. There are some databases (e.g., PubMed) in which the user is required to select citations, select a peculiar format, and save them as .txt files. Hence, the user is allowed to import the citations into the EndNote utility. It is also useful to search storage catalogs and free databases such as PubMed from within the EndNote application searches.
EndNote alternatives
9
Zotero
Zotero displays an icon the moment a resource is being seen on multiple websites such as library catalogs, PubMed, Google Scholar, Amazon.com, Wikipedia, Google Books, and publishers’ websites. By clicking this icon, you can save the entire reference information to the Zotero storage.
Zotero is also capable to save a replica of the webpage, or, in the case of academic articles, a copy of the entire text PDF. The user can export eh selections of the local reference library data later on as formatted bibliographies. Zotero is the name of a research tool that automatically checks out the content in a web browser, allowing it to add it to the personal library of the user with a single tap.
Whether you are searching for a preprint on arXiv.org, a journal article from JSTOR, a news story from the New York Times, or a book from your university library catalog, Zotero will provide support for thousands of sites. It is free, simple, and easy to use platform that assists you to collect, organize, cite, and share the research sources.
It is one of the best and simplest way to organize all of your research work at a centralized place and then share it with others. Zotero will deliver you five main functions that are collect, organize, cite, synchronize, and collaborate. All these functions of Zotero are worth exploring because it will work as your personal assistant. By using the Zotero you can store and collects almost each and everything in a single and searchable interface. Each kind of files and digital media you can add in the Zotero.
Zotero alternatives
10
BibDeskFree
BibDesk is a graphical database manager for the Mac OS X operating system. It is one of the best bibliographies and references management programs to make this process easy and simple for you. It is, in fact, a bibTeX front-end system used in combination with LaTeX but simultaneously deploys various external databases connectivity to import and export and link the local documents. With the help of this reference management program, you can easily manage both bibliographic information and all of its associated files or web links.
In addition to its free usage, it is an open-source platform that will permit you to change its source code subject to your own specific requirement. Its main features are to manage references, find references, and import & export. The reference management system will allow you to start with basic bibliographic data and include all necessary details like publication type, abstracts or links to web pages or local files or PDFs, and even any other kind of file related to the publication. On your request, BibDesk will automatically move and rename all stored files as well. Its advanced search system will let you quickly sift through the saved bibliography to search for the terms you enter.
BibDesk alternatives
11
DocearFree
Docear, an academic literature suite, is one of the best academic literature management systems to manage all of your research and reference works. Designed to offer a very simple and straightforward management solution to the users. It assists its users in creating, organizing, and then discovering their academic literature. The exceptional about this tool is its simple and easy interface. Due to its advanced level of simplicity, you can easily manage and access all of your literature’s comprehensive organization. This tool also offers to arrange the documents into categories. Users can sort annotations, annotations with PDFs, and much more. The system for viewing the multiple annotations of multiple documents in multiple categories simultaneously is also part of this tool.
It is based on the literature suite concept that is the fine mixture of many helping tools like reference management, PDF management, mind mapping, etc. Some of the technical features and functions are free to use, user-friendly interface, single-section user interface, file management, platform-independent, monitoring function to watch folders for new PDFs, open-source, multi-language, support for multiple projects, full control over the data without any registration, real-time collaboration, synchronization system, etc. The add-on of Docear is available for Microsoft Word, which means you can access it directly from MS Word in addition to using its standalone version.
Docear alternatives
12
PapersFreemium
Papers is a platform that acts as your own personal library for research or your personal library for research work. It allows the researchers and students to collect and curate the research material. Use this platform and find across 20+ search engines from PubMed and Scopus to arXiv and Google Scholar. Moreover, multiple results can be imported directly into the library with a single click. Take advantage of the full-screen reader. This platform is for professional writers and researchers who will enjoy collecting and curating the research material that they think is the most important one. It will improve your reference searching experience as well.
Five main areas of functionalities are read, organize, synchronization, and cite. The synchronization system allows its users to keep the entire personal library synchronized across all devices. The citation system lets you enjoy the format references in almost seven thousand citation styles. It is up to you whether you go with the existing style sheet or design your own custom-made style. The Magic Citations will be there to guide in both sections. Papers is a totally commercial platform. However, you can enjoy the thirty days free trial as well.
Papers alternatives
13
JabRefFree
JabRef is an application for managing BibTeX databases. This reference management platform deploys BibLaTeX and BibTeX as its default formats to be used for LaTeX. It offers an all-set interface for editing BibTeX files, importing data from online scientific databases, and organizing and finding BibTeX files. The functionalities of this tool include customizable export filters, customizable BibTeX key generation, and much more. Its key technical features are to search the web, import various formats, automatic download full texts, search the bibliography, classification of entries, integrates to your environment, automatic key generation, support for XMP metadata in PDFs, integrated custom export formats, highly customizable, available in various international languages, etc.
You can link external files with paths relative to your .bib file so that you can easily move your database along with its files to another directory. Using this tool, you can even export your bibliography entries into a simple text file so that you can import them into a spreadsheet easily. Automatic downloading of full texts is also the part of JabRef that will allow you to search for the full text of a reference and then either download it or link it to the BibTeX entry.
JabRef alternatives
14
RefWorksPaid
RefWorks is a web-based bibliography and reference management platform that permits users to create their own personal database of references and then produce the bibliographies in multiple formats. This reference management program delivers better research management, writing, and collaboration at a centralized platform. It is one of the best tools for managing references and creating bibliographers for research papers that have always been a time-consuming and complex task because of involving multiple applications and management systems.
The three of its most important areas of services of RefWorks are organizing, access, and collaboration. Organizing includes managing research data. Access area will allow you to access your databases from any web-connected source. Then comes the collaboration section to allow you to collaborate with others and even share data with them. This function is best for enjoying collaborative research. Its main highlighted features and functions are to access data from any PC, unlimited site-wide access, network capabilities, multi-language interfaces, unlimited reference size system, unlimited maximum references, course management integration, organizing references, importing filters for online databases, etc. more. Many of its other features and functions are linking partners, managing data, sharing data, and integrating bibliography & manuscript.
RefWorks alternatives
15
CitaviFree
Citavi is the new way of organizing your knowledge with an advanced reference management system. This platform will help you manage your references, plan the tasks, and organize the knowledge. With this tool, you will enjoy searching resources worldwide, managing references, analyzing texts, highlighting texts, saving ideas, structure the work, plan tasks, availability of perfect paper, article, report system, and much more. Its advanced level of features and functions is the best reference management, knowledge organizations, task planning solution, provider. This platform is available for users of all types like students, researchers, organizations, and libraries.
Some of the basic features and functions of the Citavi are supports for the entire research process, search the world means availability of thousands of reliable resources across the globe, add references, manage references, integrate PDFs and other documents, evaluate the content, organize knowledge, plan tasks, team collaboration, write cite of resources, and much more. In short, resources for reference and research management are limitless over here.
Citavi alternatives
16
ReadCubeFree
ReadCube is a free reference and citation manager platform that is especially for researchers. Using the desktop version, you can read, manage and discover the new type of literature all the time. It is separately available for researchers and publishers. For each type of its user, it has its own designed features. The ultimate research toolkit contains the basic resources in the shape of enhanced PDFs, personalized recommendations system, paper management system, tablet application, synchronization & backup management system, and watch folders.
You will surely like to know about the features and functions that contain the system for optimized PDF viewing, clickable inline references, full reference list, daily recommendations on your library, save time, get more organized, and much more. This platform will surely deliver you a new level of references management system where you will save more time and get more organized than before. The features like cloud synchronization & storage, advanced organization, and advanced article metrics are part of the ReadCube.
All these features will deliver you a more level of functionalities. You can securely synchronize all of your entire libraries, including lists, notes, annotations, and even highlights, across multiple ReadCube platforms. The advanced file management, tagging, and watch folders system of ReadCube will deliver you a more advanced level of the references management system.
ReadCube alternatives
17
ColwizFree
Colwiz (now known as Wizdom.ai) is a free research group manager and reference manager. It will let you easily create bibliography and citations in thousands of styles and set your own research system on the cloud. Its users can easily share their references and files with others by cloud as well. It has divided its functioning system into two main areas, including Reference Management and Research Groups. Both of these are designed to deliver the specific solution to the individual requirements of each group. This simple storage and management system will allow you to search easily and always find relevant articles.
Using this reference management platform, you can easily find the relevant articles from the list of millions. Its saving system allows you to save all of your data in one place and access it from anywhere. Using this, you will manage all your data and references with a secure and automatic cloud backup system. For every user, it provides 30GB of free storage in its own cloud. It then allows its users to access their content from anywhere and from any device. The system for citation and generating the bibliographies is also part of its features. Now you can write your papers in any word processor just with the support of Colwiz.
Colwiz alternatives
18
Cite This For MeFree
Cite This For Me is a leading citation tool introduced in October 2010. The platform began with the mission of helping students to create the best citations in a fraction of the time. It starts with a very basic level, and now it has millions of users around the world. The platform does the job for you by giving you’re an easy setup from which you can input your source’s information. Its portal then takes the information you gave it and creates a citation for it in the style of your choosing. The best thing about this platform is that it provides users with multiple tools like systems that check for spelling errors or plagiarism.
Once you are finished, you can use the site to export it to Word and easily print it. There are multiple styles such as MLA, APA, and Harvard, etc. As a result, you can use it for citations of any field. Cite This For Me also includes core features such as easy to export your finished bibliography, lots of tools, avoid small mistakes, easy to understand interface, and much more. Try it out as it is an excellent platform that is helpful for students to speed their way there through the bibliography.
Cite This For Me alternatives
19
RefMePaid
RefMe (now known as Cite this for me) is the world’s number one tool for automating citation reference lists and bibliographies on both mobile and web. It is a comprehensive solution that allows users to scan book and journal barcodes without any limitation. The solution was compatible with many other citation management tools such as Zotero, Mendeley and enabled exporting in more than 700 citation styles. It is a completely free-to-use application that requires registration via Facebook or email address to complete the registration process.
It is available on Microsoft Windows, Mac OS, Linux, iOS, and Android platforms, and you can access it from anywhere around the world. The solution allows sharing and collaborating on resources, adding information through mobile and desktop devices with cloud synchronization between platforms. RefMe also includes core features such as various tools, a simple interface, free for everyone, add notes, collaborate with others by inviting team members, and directly send your work to MS word and other platforms.
RefMe alternatives
20
ResearchGateFreemium
ResearchGate is a platform that comes with the collection of research papers, journals, and articles for the purpose of research. The platform helps users to stay connected with scientific knowledge and stay attached to the world of science.
It comes with over a hundred million publication pages which help users to stay up to date with the research studies, Users can search for publications that they want either by writing the name of the author who has written that research paper or they can search with the title of the research paper.
Moreover, it enables researchers to collaborate with the scientific community and get support from their peers in the building up the career. ResearchGate helps users to measure the impact of any research paper and allows users to keep track of their citations. Lastly, users can also apply to this platform to get hired as a scientific researcher.
ResearchGate alternatives
21
Benubird PDFPaid
Benubird PDF is a complete management tool for all sorts of documents, from simple TXT notes to complex Excel spreadsheets. It features the best of both worlds. You can manage a professional project in a PowerPoint presentation and a simple text document in hours. It even has features that let you share your word documents with people outside of your office. You can have peace of mind knowing that all your files are safe and secure. The application enables users to interact and collaborate using modern technologies such as bookmarks that will let you go back to any section in the document with just one click.
They’ll also sync with Dropbox so you can share marked sections with others. The application automatically shows you your reading position in any document. You can even search for text that you have already read, just to refresh your memory. Other notable features include creating, rendering, editing, PDFs, splitting, merging, and combining PDFs, extracting images, converting them, adding layers, barcodes, images, and much more. All in all, Benubird PDF is a great tool that you can consider among its alternatives.
Benubird PDF alternatives
22
SaaSposeFree
SaaSpose is a cloud-based document generation, conversion, and automation platform that enables organizations to deliver enterprise content where it’s needed when it’s needed. Its multi-user functionality and seamless integration with 3rd party applications like SharePoint, MS Excel, Spreadsheet, PowerPoint, Adobe PDF, etc., makes it ideal for shared workflow.
Another notable feature is the REST API that allows you to add multiple types of tasks to the web application like mail merging, document assembly, file conversion, reporting, text or image extraction from the document, metadata removal, barcode generation, and scanning. All in all, SaaSpose is a great tool that you can consider among its alternatives.
SaaSpose alternatives